Naming your files consistently before uploading to eBrief Ready helps the system automatically extract key information and organise your documents. Only the file name is mandatory, but including a date and document type is recommended.
Recommended format
Document name — Date — Document type — Number (optional)
Examples:
- Michael Davis 2015-12-01 Exhibit.pdf
- Michael Davis 2015-12-01 Exhibit 55.pdf
The following document types are supported for automatic importing: Exhibit, Transcript, Authority, Deposition, Expert Report and Witness Statement. Including one of these types in your file name allows eBrief Ready to automatically identify and categorise the document on upload.
Transcripts
For transcripts, include the word “Transcript” and a number. A page range can also be added if needed.
Examples:
- Able Demolitions 2015-12-09 Transcript 2.pdf
- LONG 2015-09-30 Transcript 2 Page 35-60.pdf
QLD Commercial List format
For the QLD Commercial List, use the following format:
Document number — Document name — Document date
Examples:
- BS1234.16 statement of claim 01.12.16.pdf
- BS1234.16 defence 01.12.16.pdf
- BS1234.16 reply and answer 01.12.16.pdf
Date extraction
The system automatically extracts dates from file names. Valid formats include:
- DD-MM-YYYY
- DD.MM.YYYY
- YYYY-MM-DD
- YYYY.MM.DD
- DD Month YYYY
Dates are extracted when placed at the beginning or end of the file name, or after the words Dated or Filed.
If a file name contains a date range, the system will extract both dates when they are separated by a dash or the word “to”.
Examples:
- Citibank Visa statement John Smith 07.05.13-07.08.13.pdf
- Citibank Visa statement John Smith 07-05-13 to 07-08-13.pdf
Note: To keep the date in the document name, go to Your Account → Preferences → Document Uploads and change the Filename parser to Keep date.
For further information or assistance, please do not hesitate to reach out to our dedicated Support Team via support@legalready.ai or +61 3 9020 4456.